Events Organiser job description

JOB DESCRIPTION

Job Title Events Manager Reporting to CEO Salary £25,000 - £29,000 Benefits 25 days annual leave, Stakeholder pension Location Central London

The objective is to support and promote the work of Wikimedia UK which includes Wikipedia and other open content.

To do this, the Events Manager will need to:

• Support the CEO by developing and delivering a range of large and small activities throughout the UK • Support and encourage the participation of volunteers in the activities of Wikimedia UK. • Be part of the office team delivering the Wikimedia UK plan • Build a relationship of trust with the board and the broader Wikimedia community • Be accountable for the budgeting and resources for the events

Key responsibilities

Management duties

• Work with the CEO to develop a range of activities appropriate to the needs of Wikimedia UK • Report to the CEO and administrator ensuring that expenditure is controlled in line with the events budgets • Prepare regular, publically available, reports to the CEO and board on the events programme of the charity, including assessments of success and ensure these are openly available • Be responsible for all aspects of the events working with volunteers to make them professionally run and productive. • Handle all documentation regarding the events and support the administrator in accounting for them financially. • Encourage and promote the involvement of volunteers and ensure that volunteers are provided with opportunities to support and participate in the organisation • Ensure that all events are managed safely with proper risk assessments undertaken • Liaise with The Foundation and other chapters to develop good practice and where appropriate share the planning and delivery of events.

Project Management

• Prepare, run and evaluate the events detailed in the Wikimedia UK plan • Work with volunteers to ensure the greatest possible involvement of the Wikimedia UK community in the events. • Monitor the delivery and financial security of Wikimedia UK’s events programme. • Ensure Health and Safety and Insurance matters are in order for all staff, volunteers and visitors at events • Support and propose the development of new projects

PERSON SPECIFICATION Experience

• Proven experience of project management involving the public and partner organisations. • Experience of organising a wide range of events • An understanding of delivering training at a variety of levels • An understanding of the charity and not-for-profit sector (desirable) • Experience of working effectively with a team of volunteers • Experience of working in a charitable or not-for-profit environment (desirable) • Track record in budgeting and of achieving financial balance.

Knowledge, Skills and Abilities

• Passionate about the aims and values of Wikimedia UK • The energy to support the CEO in growing an organisation from its earliest stages; vision, innovation, strategic thinking • Good people management skills, with the ability to involve and inspire volunteers working remotely over geographically dispersed locations • Excellent software skills, including word-processing, spreadsheets, internet procedures, and database applications. • Excellent project management abilities • Flexible approach, with the capability to be a team player in a high-growth start-up environment, and identify and manage opportunities and risk • Logical, clear thinking, diplomatic and patient approach • Understanding of working with and managing volunteers; the ability to learn quickly

    	and integrate within the Wikimedia community

• Ability to work flexible hours and locations as required • Undertake training as required. • An understanding of internet technologies, in particular wikis • An understanding of the culture and policies of Wikimedia communities • Knowledge of other languages (desirable)